Jobs at CCE-Niagara

All applications for employment with Cornell Cooperative Extension of Niagara County and other county extension associations must be submitted through the  Cornell University Employment system (see information at left). We do post available job and internship opportunities on this page when they become available, with links to the Cornell website, for your convenience.

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ADMINISTRATIVE ASSISTANT - FULL TIME POSITION WITH FULL BENEFEITS: Apply by June 16

Apply here: https://cornell.wd1.myworkdayjobs.com/CCECareerPa...

Cornell Cooperative Extension of Niagara County has an opening for a full-time Administrative Assistant working from the Lockport, NY office.

The Administrative Assistant will serve as a member of the association support staff team that provides clerical/administrative support to the overall association and educators as needed. Responsibilities include serving as the office receptionist to receive visitors/customers and answering phone calls; basic word processing; supporting educators and volunteers as needed; maintaining enrollment and event registration as needed.

REQUIRED QUALIFICATIONS
• High School Diploma or equivalent education.
• Experience relevant to the role of the position.
• Ability to meet travel requirements associated with this position.
• Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
• Ability to clearly communicate (speak, read, and write proficiently) in English.
• Ability to plan and organize personal work responsibilities according to priorities developed with immediate supervisor.
• Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
• Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
• Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).
• Ability to effectively participate in professional team efforts.
• Ability to relate effectively to co-workers, advisors, community, and professional leaders.
• Ability, experience, and willingness to work with diverse audiences and maintain cultural sensitivity.
• Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Publisher, and Excel.
• Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions.

ESSENTIAL FUNCTIONS
Administrative Coordination/Operation - 95%
• Maintain pleasant relationship with the public through variety of contacts – walk-in office visitors, telephone, email, and written correspondence. Direct callers and visitors or provide information.
• Schedule and coordinate meetings, appointments, travel, and special events as needed.
• Assist with coordination of scheduling of rooms/facilities arrangements for meetings and events including refreshments, set-up of facility, telephone/video conferencing, clean-up, etc.
• Coordinate and maintain scheduling of catering/room reservation process. Review the calendar on a daily basis.
• Coordinate storage activities for Association including but not limited to: preparing storage contracts, communications with storage customers, assist with marketing, etc.
• Coordinate business and food vendors for the Niagara County Fair including but not limited to preparing vendor contracts, placement of vendor space, communications with vendors, assist with marketing, etc.
• Provide administrative support for staff meetings and other events as deemed necessary by the Executive Director. Meetings may be outside regular office business hours, as needed.
• Assist with preparation of program support material as requested by Educators and other staff.
• Assist with the preparation, distribution, proofreading and mailing of promotional materials such as brochures, newsletters, event flyers, certificates, etc.
• Create and maintain organized and up-to-date files and database(s) for program and related administrative areas.
• Receive payments and issue receipts from visitors as needed.
• Process and maintain enrollment and special event/program registrations and monies per established policy ensuring accuracy, security and confidentiality of all data and information.
• Assist with County Fair preparations.
• Maintain organized and up-to-date program and related administrative files and databases.
• Maintain a working knowledge of postal mail regulations and ensure adequate postage and supplies are available.
• Maintain inventory of general office supplies and equipment. Place orders and purchases, as necessary.
• Trouble-shoot minor problems and/or may call for more complete repairs.
• Identify operational problems, issues, concerns, and possible solutions. Under guidance from supervisor, take appropriate corrective action.
• Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.
• Maintain confidentiality of all information and data collected, accessed, and/or maintained.
• Provide data and information to assist with preparation of reports, impact statements, and success stories for funders, advisory committees, Board, and others as requested.
• Transport self and/or program materials/resources necessary for performing position responsibilities.

Professional Improvement and Other Duties as Assigned - 5%
• In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
• Participate in all required orientation, training, and/or in-service meetings and training as scheduled/required.
• Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
• Carry out assignments and other duties as assigned by supervisor, including but not limited to local fairs, community activities, etc.
• Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
• Maintain regular and predictable attendance and punctuality.

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POSITION DETAILS

• Full-time, non-exempt position, scheduled to work 37.5 hours per week.
• Based at the Lockport, NY office.
• Onsite work required. Not eligible for remote or hybrid scheduling due to the nature of the work.
• No Relocation or VISA sponsorship available.

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COMPENSATION and BENEFITS
$20.00 to $23.00 per hour commensurate with knowledge, skills, experience, and abilities.

Excellent benefits, based on eligibility, including:

• Vacation, Sick and Personal time
• Paid Holidays
• NYS Health Insurance Program (including Dental Insurance)
• NYS Retirement
• Long-term Disability Insurance
• Voluntary Tax Deferred Annuity
• Voluntary Flexible Spending Accounts
• Voluntary Group Universal Life Insurance
• Voluntary Personal Accidental Insurance
• Voluntary Legal Plan Insurance
• Voluntary Long Term Care Insurance
• Voluntary Auto and Homeowner’s Insurance
• Voluntary Pet Insurance
• Voluntary New York’s College Savings Program

Review of applications will begin immediately. Position may remain open for applications until satisfactory pool has been identified.

Apply online (link below) by 11:59pm on June 16, 2025

https://cornell.wd1.myworkdayjobs.com/CCECareerPag...

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We’re also hiring a Temporary Maintenance Staff Member to support the upkeep and safety of our buildings and grounds during our busy summer season, including preparations for the Niagara County Fair. This hands-on role includes cleaning, mowing, minor repairs, event setup and breakdown, and general facility support. You’ll work closely with the Facilities Manager and staff to ensure our facilities are clean, functional, and safe for staff, volunteers, and the public. Persons 16 years of age or older are encouraged to apply.

PLEASE FILL OUT THE APPLICATION HERE or stop by CCE Niagara during office hours to fill out an application in person. **You do NOT need to apply through "Workday" site**

Please return all applications to Colleen Jackson (CCE Facilities Manager) either in person at CCE Niagara or at cmj94@cornell.edu.

Last updated May 30, 2025